The Union meetings are provided for under Section 26 of the Employment Relations Act 2000 (ERA). Union members are entitled to attend at least two paid union meetings during any year and the ERA (s26) sets a number of rules around these meetings. The Education and Training Act 2020 has additional requirements on boards. In some cases, the relevant collective agreement will contain provisions.
Paid Union Meetings (PUMs) and requirements to keep schools open
Ngā Hui Uniana e Utua ana me ngā whakaritenga noho tuwhera mō ngā kura
Union/Employee legal responsibilities
- The union must give the board at least 14 days’ notice of the date/time of the meeting.
- The union must make such arrangements with the employer as may be necessary to ensure that the school remains open for instruction during any union meeting, including, where appropriate, an arrangement for sufficient union members to remain available during the meeting to enable the school to remain open for instruction.
- Employees are required to return to work as soon as practicable at the end of the meeting.
- The union must provide the employer with a list of members who attended the meeting and also advise the duration of the meeting.
Boards' legal responsibilities
The board is required to:
- Provide union members with the opportunity to attend the union meetings
- Pay the union member their "ordinary pay" for the period (see below)
- Keep the school open for instruction
- Ensure the safety of the students and staff
- Where the meeting occurs during the normal working hours of the employee, then they are entitled to be paid ordinary wages for that time up to the 2 hours.
Boards are not required to pay employees for:
- more than the 2 hours (which includes any travel time) or
- attending meetings outside their normal hours or for days of the week on which they do not normally work.
Part time employees, for instance, cannot claim payment for attending a union meeting on a day or period of time on which they would not normally be employed.
Boards are not required to meet any of the expenses associated with the meeting.
Open for instruction
While the union is required to ensure the school's operation is not unduly affected, the board needs to act in good faith regarding these requirements, this does not mean maintaining the school's operation at usual levels and there may be other options.
Under Schedule 21, clause 1 Education and Training Act 2020 (the Act), the Minister of Education prescribes the number of half days on which schools must be open for instruction. (A half day is defined in Schedule 21, clause 2 of the Act as at least two hours before, or after, noon).
Under Section 659 of the Act, “a board may close a school it administers because of an epidemic, a flood, a fire, or any other emergency.” If satisfied that this closure was necessary the Secretary for Education may, by written notice to the board, reduce the number of half days for which the school would otherwise be required to be open.
A paid union meeting does not create an emergency regarding of Section 659 of the Act. Therefore, the school should not be closed for instruction in these circumstances. If it is, the Secretary for Education will almost certainly require the lost half days to be made up.
In most situations it is expected that appropriate arrangements can be made, where instruction is not able to be provided at the usual level the board needs to take a practical approach to this.
There will be a variety of different circumstances applying to schools. Much will be dependent on whether:
- staff who are not members of the union are available to cover the work
- you have other staff who can cover (which may include union members)
- the union meeting is in the morning or afternoon and the timing of that meeting
- what arrangements the union have made with the board to ensure the school remains open for instruction
All efforts should be taken to ensure that students have proper supervision. If this cannot be provided the board may feel obliged to advise parents to keep students at home for this period, although the school is kept open for instruction.
Flexibility of dates
The Minister has gazetted a notice setting out when schools may exercise flexibility to open for instruction. This flexibility of dates is to allow schools to accommodate local events more easily. A board of trustees may close a school for teacher-only days, local gala or show days, and in-service training days.
There is no provision in the Act for a closure of part of a school. The school is either open or closed for instruction. Every enrolled student is required to attend school whenever the school is open for instruction, and every board must take all reasonable steps to ensure that such students do attend. (Section 36 of the Education and Training Act).