Forms and templates for appointing employees 

Ngā pukakī me ngā tātauira mō te whakatū kaimahi


These documents will assist schools with the recruitment, selection and appointment of employees. To ensure your documents comply with the latest legislation, always use the latest version from our website each time.

The Collective Agreements (CA) and the Individual Employment Agreements (IEA) set out employment terms and conditions for school employees. 

Update

The COVID-19 Public Health Response (Vaccinations) Order 2021 no longer has provisions that apply to the education sector. At this time, schools no longer need to request vaccination information or consider vaccination status as part of the appointment process. 

We are working to update our letter suite to remove mention to vaccinations.  

In the meantime, you can remove the section entitled COVID-19 Public Health Response (Vaccinations) Order 2021and reference to vaccinations in the acceptance box.  

Other than these two amendments, the letter suite is still fit for purpose and requires no additional changes. 

Letters of Offer of Employment

All schools must have in their records for each employee a letter of offer of employment, a job description and for non-union members an Individual Employment Agreement (IEA)

Templates for permanent offers of employment:

Area Teachers - permanent full time

Area Teachers – permanent part time

Primary Teachers - permanent full time

Primary Teachers – permanent part time

Secondary Teachers - permanent full time

Secondary Teachers – permanent part time 

Support Staff - permanent full time

Support Staff – permanent part time

Templates for fixed term offers of employment:

All template letters for fixed term offers of employment can be accessed HERE.

Non-union members

When giving non-union members their promulgated IEA and letter of offer, please also provide a copy of the below document.  It provides an explanation of the process.

Acting Principals

Application forms

Make sure you use a standard application form for all appointments to ensure that the school meets the requirements of the Children's Act 2014. 

Recruitment forms

The resources below will help with shortlisting, interviewing, reference checking and decision-making. For forms and templates specific to a principal appointment, please refer to our principal appointment page.

Job Descriptions

All employees must be provided with a job description and any changes of duties should be discussed with the staff and then recorded.  Please contact our employment Advisory & Support Centre for advice.

Templates:

Community of Learning – Kāhui Ako Templates

  • Templates and forms for Community of Learning – Kāhui Ako recruitment are available here [DOCX 75.49 KB]

Employees not covered by a Collective Agreement

Our resources for employees not covered by a Collective Agreement are currently being reviewed and updated. We will upload these here as soon as possible. In the meantime, please call our Advisory and Support Centre on 0800 782 435, option 2 for support with these appointments.  

Casual employees

Our resources for casual employees are currently being reviewed and updated. We will upload these here as soon as possible. In the meantime, please call our Advisory and Support Centre on 0800 782 435, option 2 for support with these appointments. 

Contract for services

Our resources for contacted services are currently being reviewed and updated. We will upload these here as soon as possible. In the meantime, please call our Advisory and Support Centre on 0800 782 435, option 2 for support with these appointments.

 

 

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