There are seven steps in developing or maintaining an EEO programme, over a period of 2 years. Steps 1 to 5 should happen in the first year, and steps 6 and 7 in the second year.
Step 1: Developing an EEO policy statement
An EEO policy statement can be developed by undertaking the following actions.
- The full board undertakes some EEO training to raise their awareness of the issues.
- The board develops a draft EEO statement which is circulated to all teaching and non-teaching employees for comment.
- The board prepares a final EEO policy statement (on the basis of the feedback) which is signed by the chairperson of the board and a copy is distributed to all employees and board members. Parents and caregivers are informed of the EEO policy statement.
Step 2: Appointing or selecting an EEO person
The board appoints or selects a person or persons with the delegated authority to coordinate the development of the EEO programme and inform all employees of it.
The EEO person can be either an employee or a board member, although it is practical to have someone who is in the school on a regular basis. Appointment or selection of an EEO person should be based on that person's interest in EEO and commitment to it. Time should be allocated for EEO responsibilities, and the EEO person should have the support of the board and of the school's other employees.
The EEO person should:
- set and meet deadlines for the EEO programme
- analyse EEO data
- write EEO reports
- attend and report at relevant board and staff meetings and at EEO network meetings
- be involved in the EEO committee, where there is one
- undertake EEO training, as needed.
The size of the school will determine whether more than one person is needed to co-ordinate the EEO programme.
Step 3: Consulting with employees
Consultation with employees is an important aspect of the EEO programme.
- EEO training is provided for all employees, to make them aware of EEO issues.
- A meeting is set up, with employees invited, to determine the best way to establish continuing contact and discussion about EEO issues between the employees, the authorised EEO person and the board. (In larger schools, this ongoing contact could be through a representative EEO or equity committee).
- In larger schools EEO "target group" networks are established. These meet regularly and provide information for the EEO person or the EEO committee.
Step 4: Establishing an employee database
The following means of collecting data will help establish an employee database.
- Two personnel forms which include EEO data are prepared, one for existing employees and one for applicants to positions in the school.
- The personnel form for existing employees is circulated to them, along with an explanation of why the data is being collected.
- The personnel form for applicants is sent to potential employees when they apply for positions in the school.
- Data is collected and analysed for EEO purposes by the EEO person, and results are reported to the board
If an exit interview is held when an employee resigns, this may provide additional EEO data.
Step 5: Establishing a monitoring system
A monitoring system can be established using the following means:
- internal monitoring of the EEO programme occurring through staff meetings
- reports to the board with appropriate feedback and follow-up
- timelines for actions are established, and people are made responsible for those actions
- the person responsible for the EEO programme provides reports to both employees and the board on progress of the EEO programme at staff meetings, target group meetings, and board meetings
- external monitoring of the EEO programme occurs through the Secretary for Education, community reporting, and union involvement.
Step 6: Developing or reviewing personnel policies and practices
Developing or reviewing personnel policies and practices requires the following steps.
- The board develops or reviews personnel (teaching and non-teaching) policies and practices to ensure that EEO principles are included. Personnel areas include:
- recruitment and selection
- promotion and career development
- staff training and development.
- The board modifies or endorses the existing personnel policies and practices.
- Finalised personnel policies and practices are made known to all employees.
Step 7: Establishing specific EEO objectives
Specific EEO objectives (both short-term and long-term) are established for all existing employees and potential employees. These include objectives which identify the employment requirements of:
- Pacific Islands people and other ethnic groups
- people with disabilities.