Application Form – Word (73.52KB DOCX)
Forms and Templates for Appointing Employees
These documents will assist schools with the recruitment, selection, appointment and induction of employees. To ensure your documents comply with the latest legislation, always use the latest version from our website each time.
Community of Learning – Kāhui Ako Templates
Templates and forms for Community of Learning – Kāhui Ako recruitment are available here.
Principal Recruitment Allowance (PRA) Templates
Templates and forms for PRA recruitment are available here.
Make sure you use a standard application form for all appointments to ensure that the school meets requirements of the Vulnerable Children Act 2014.
The resources below will help with shortlisting, interviewing, reference checking and decision-making. For forms and templates specific to principal appointment, please refer to our principal appointment page for more details.
Letters of Offer of Employment
All schools must have in their records for each employee a letter of employment, a job description and for non-union members an IEA (accessible through the letters of offer).
Teachers - Permanent (43.49KB DOCX)
Teachers - Fixed term (47.95KB DOCX)
Support Staff - Permanent (44.4KB DOCX)
Support Staff - Fixed term (47.49KB DOCX)
Principals - Permanent (41.09KB DOCX)
Principals - Fixed term (42.33KB DOCX)
Caretaker, Cleaner and Canteen Worker - Permanent (38.02KB DOCX)
Ground Staff Secondary and Area Schools - Permanent (33.19KB DOCX)
Ground Staff Secondary and Area Schools - Fixed term (35.82KB DOCX)
When giving non-union members their promulgated IEA and letter of offer, please also provide a copy of the below document. It provides an explanation of the process
Resolving Employment Relationship Problems
Resolving Employment Relationship Problems (30.36KB DOCX)
All employees must be provided with a job description and any changes of duties should be discussed with staff and then recorded. Please contact our employment Advisory & Support Centre for advice.
Acting up/Relieving Letters of Confirmation
Letters for employees who act up/relieve in a higher position to cover a temporary vacancy.
Acting or Relieving Principal (35.45KB DOCX)
Acting in Higher position (other than as principal) (31.76KB DOCX)
Induction Plan for New Employees
To prepare for new staff and set up effective induction processes.
Preparation and Induction Plan (93KB DOC)
Contract for Services
This template is designed for contracting consultants.
Contract for Services (45.24KB DOCX)
Employees not covered by a CA
The letters below are designed to go with the Ministry of Education generic IEA for employees not covered by any Collective Agreements (i.e. bus drivers, after school carer, etc.). If unsure, please contact us.
Employees employed as casual/relievers
The documents below are designed for employees who will work on a casual "as required" basis with no expectation of ongoing employment (e.g. day to day relieving teachers). If the casual employee is a non union member they will need to receive a letter of offer of casual employment and a casual IEA. If you are unsure, please contact us.