Emergency Staffing Scheme (ESS)

Hōtaka Kimi Kaimahi Ohorere


NZSTA, on behalf of the Ministry of Education, administers the Emergency Staffing Scheme (ESS), which provides last resort help for school boards of state/integrated schools who are unable to attract relieving Principals.

Qualifying criteria

To qualify for an ESS pool member, a board must be able to demonstrate that:

  • An "acting up" appointment is not possible or practicable within the school
  • Advertising locally for a relief principal has been unsuccessful 
  • All reasonable efforts are being/have been made to use normal avenues for appointing a permanent principal where applicable 
  • The need is otherwise consistent with emergency staffing 
  • The need is temporary (not more than 10 weeks) 
  • The need is to provide for last resort coverage for a situation the board cannot control, e.g.  the principal/deputy principal has another position, major illness, etc 
  • The request is not to provide for day-to-day casual relief.

Boards who need ESS assistance should contact the National ESS Coordinator: Lucienne Shelley, lshelley@nzsta.org.nz (not the Ministry of Education) who will coordinate any placements.

The ESS pool member would be available within 5 days, but may under some circumstances be available within 24 hours.

ESS pool members are experienced principals who can provide leadership to a range of different schools including primary, area and secondary schools for a period of one term.

ESS pool members are not "change agents", nor are they available to resolve possible conflicts between the community and the board.  They are only available to fill last resort vacancies, for a maximum of one term.

Due to the 'emergency' nature of the scheme, boards do not have the opportunity to screen pool members for suitability. 

Payment of ESS pool member's Salary

If the position to be covered by the ESS pool member is:

  1. Currently vacant:
    Then the ESS pool principal’s salary is paid from Staffing Entitlements. The board becomes the pool members employer with the provisions of the relevant Collective Agreement applying. ESS pool members are paid at the rate applicable to their qualifications and experience.

  2. To cover a principal on long term leave with pay (and sick leave):
    Then the ESS pool principal’s salary is met by the board from its operational funding. Where the conditions outlined in section 3-1 are met, the board may seek additional relief teacher funding from the Resourcing Division of the Ministry in the usual way.

Application process

  1. Boards who need ESS assistance, and meet the qualifying criteria, should first contact the ESS National Coordinator.
  2. A request for ESS assistance is made via email from the Board Chair / LSM / Commissioner using the application form available from NZSTA website (see template attached below). The request must include background information outlining the situation and the actions the board has taken to meet the ESS qualifying criteria.
  3. The ESS National Coordinator will then process the ESS application to assess against the criteria.
  4. Once approved, the ESS National Coordinator will make every endeavour to locate an available ESS pool member and put them in contact with the board chair.
  5. The ESS relieving principal will then travel to the school for the approved period of the placement.
  6. Placements are for no more than one term. A new request is required for each term, which need to be approved by the MoE through the ESS National coordinator.

Templates

If you require further assistance, please contact the National ESS Coordinator - Lucienne Shelley on 03 386 3400.

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