Trustee Elections and Appendix 2

Ngā Pōtitanga Poari Kaitiaki

All School Trustee Election information is on the Trustee Elections website.

All new trustees are requested to complete APPENDIX 2

The website provides election information to assist Boards and Returning Officers with managing the election process, including:

  • What is a Trustee? - details what a trustee is and what they do

  • Becoming a Trustee - includes information on the role of parents, trustees, student trustees, and staff trustees

  • Returning Officers - contains information on the Returning Officer's Handbook, cover notices and election form, and FAQs (Note: you will need a Returning Officer's login)

  • Board Resources - includes information on mid-term elections, casual vacancies, changing the number of parent trustees, election forms and appendices, media releases and memos, succession planning and promotional materials

  • Election Promo Documents - allows Boards and Returning Officers to customise election pamphlets using their school's Returning Officer contact details

  • Election Planning - provides details on election planning, a copy of the countdown diary and an election tool to set the various election dates pertaining to their school's election date

  • Appoint a Returning Officer - contains details of how to appoint a Returning Officer using the rates set by the Ministry, along with a template for appointing a Returning Officer

Note:   The Trustee Election site provides Returning Officers with the ability to register for Triennial Elections as well as provide details on how their election process is running by recording information such as the number of nominations.


Board elections

Boards of trustees must hold elections for parent and staff trustees every three years (e.g. at each triennial election). A board may also decide to adopt a mid-term (staggered) election cycle where half the parent representatives are elected at a mid-term election (18 months after the triennial election), and the remainder is elected at the triennial election. Elections for student trustees must be held annually in September in schools with students above Year 9.

2019 Triennial Board of Trustees Elections

The period from 17 May 2019 until 21 June 2019 has been gazetted by the Minister as the range of dates for the Board of Trustees Triennial Elections for 2019. Read the Gazette notice, here.

The suggested common election date is Friday 7 June 2019 and below are the key events when using this date:

You can use the Election Planner Tool to calculate the key dates for the 2019 elections.

Find out more on the Trustee Election website.

What is the role of the Returning Officer?

The role of the Returning Officer in school trustee elections is critical to a smooth-running election process. It includes preparing the electoral roll(s), calling for and accepting nominations, running the elections (when one is required), counting the votes and declaring the results. 

Register a Returning Officer for an upcoming election here.


Board resources

A number of resources have been developed by NZSTA to assist boards with school trustee elections. These resources can be found on our School Trustee Election website. 

The Returning Officers' Handbook has all the detailed information returning officers need to undertake their role effectively. The timeline for the election process is also included in the handbook. 


Scroll Arrow Icon

© 2018 New Zealand School Trustees Association